Overview
Moorabool Shire is located 40 km west of Melbourne’s CBD. The municipality contains 64 settlements ranging from small towns, hamlets and farms to larger districts. It has a population of over 36,000 citizens. This is forecast to double in the next 20 years. Moorabool Shire Council exists to co-design local solutions that create an inspiring place for its citizens to live and enable its communities to prosper now and into the future.
Fast Facts
- Technical Consulting & Advisory
- Business Applications
- Integration Services for RapidAP Solution
- 6-week project delivery
Challenge
Moorabool Shire Council faced several challenges within their Accounts Payable (AP) area.
Their systems were slow after a recent move to SaaS for TechnologyOne while operating on the old CI environment. The volume of invoices that needed processing had steadily increased as the shire’s population grew. This led to the team struggling to absorb the extra work. Finally, changes in the organisation had resulted in significant key person risk.
They engaged Atturra and its technology partner, Efficiency Leaders, to implement and integrate a RapidAP automation solution, going live in December 2023.
Solution
RapidAP is a cloud-based solution that reduces AP processing costs and time by around 80% and improves data accuracy. Atturra and Moorabool Shire Council selected it due to its modern look and feel, ease of use, and suitability for integration with the new TechnologyOne environment.
Atturra’s business applications specialists worked closely with the teams at Moorabool Shire Council and Efficiency Leaders to design, configure, automate, integrate, and deploy the solution.
After determining the AP solution’s requirements, Efficiency Leaders configured and deployed it as a baseline configuration. The automation processes required to support the new application and functionality were built, and Atturra focused on the backend integration into TechnologyOne.
Collaborating with Moorabool Shire Council for system integration and user acceptance testing, the project was completed on time in a six-week period, and within budget.
Outcomes achieved
The council experienced a smooth transition to RapidAP and benefits were seen from day one of going live. With invoices now being automatically processed, the AP team freed up one day per week. AP staff no longer work overtime, reduced stress and enabled an improved working environment.
They’ve also seen improved accuracy, so invoices do not require the same level of checking and vetting. This saved an additional day per week, freeing up staff to do other more important tasks.
The fully digital system has significantly increased visibility, making it quick and easy to find and check the status of any invoice in the system. Reporting has also become faster and more accurate and has helped to strengthen communication with the broader finance team.
The proactive partnership with Atturra enables the Accounts Payable team to perform their function more effectively and leverage new technologies and innovation now and in the future.
Technologies
- TechnologyOne ERP
- Efficiency Leaders – RapidAP
